Financial Integrity

Everyone inside Baianat not just the finance team are responsible of making sure that money is well spent and financial records are kept accurate and complete.

In certain situations, you might be delegated to purchase, collect or spend money on behalf of Baianat.

When doing  that you need to comply with our financial integrity guidelines. Use your best judgment while spending and know the expenditure limits allowed. You can only spend money when there is an urging business need and the costs are worth the benefits.

When comparing costs to benefits, you should look for quality, after service, reliability, sustainability any terms and conditions provided to you while buying and the legality of this purchase.

These rules apply when entering a new partnership, renewing contracts or subscriptions, signing new business agreement or hiring a new 

Team leaders have an extra duty to ensure that the company money is well spent by their direct reports, approve expenditure  and check quarter budgets are in place and never exceed the reasonable allowed limits.

Spending money

When spending money on behalf of Baianat or submit a request for reimbursement, make sure that the costs are reasonable, directly related to the business objectives and keep all the documentation needed for financial recording. Keep your reasons for expenditure clear and described in detail. In case you’re not sure whether you should spend money or submit an expense for reimbursement, check with your team leader. Make sure that you are always in compliance and if you have any question contact the finance team.

Signing a contract

You shouldn’t commit Baianat to any kind of expenses without having the appropriate authorized. For xwapel, you shouldn’t promise refunds or advance payments with referring to the finance team.

Each time you sign a contract on behalf of Baianat you need to have the documents approved by the legal team and the authorization needed stated in your job description. To avoid legal, tax, commercial and financial risks, make sure that you never sign a contract on behalf of Baianat unless the following criteria exists:

• You are authorized to do so according to your job description and under our signature authority and approval policy. In case you’re not sure, you can ask your team leader.
  
• The contract terms and conditions are approved by the legal team and you didn’t make changes to the contract form or using it for other purposes.
  
• You fully understand the contract terms and the legal conditions you are getting the company to comply with and sure that it's in the best interest of Baianat.
  
• The contracts of Baianat should be only in written form. Side agreements, oral and written, are not permitted or lawful.
  

Reporting financials

You should never interfere with Baianat financial records auditing or provide false data about report times,expenses or any other company records. Familiarize yourself with our financial policies and procedure. In case you suspect any misconduct or any irregularities relating to financial integrity, no matter how small, immediately report it to the legal team.

Outsourcing services

Purchasing services or any other type of contracting that is needed by the team is one of Baianat responsibilities towards the team members. When doing that, the responsible should strive get the best offers for Baianat. While price is the main factor, other things might affect your your final decision like quality, service, reliability and terms and conditions of the deal. In case you have any concerns, always refer to the finance team for further instructions.

Retaining records

There is a limit for keeping documents whether electronic or in a paper form. This limit shall never exceed the agreed upon limitations in order to save storage for more recent documents. We expect that everyone inside Baianat will commit to these rules and guidelines. Keep in mind that certain types of documents like financial and legal should be kept for a longer period of time.

In case you’re asked to retain the documents by legal or finance team for longer periods, do so until you are informed that the documents are no longer necessary.

Money laundering

Money laundering is the process where money from criminal activities are moved through legitimate business in order to hide their criminal origin.

When faced by illegal activities, we expect Baianat teams to report immediately. However, money laundering can be unobvious sometimes. That’s why when seeing unusual activity, report it immediately o the legal team.

Some of the warning signs could be:

• Large fund transfers to or from foreign countries.
  
• Clients who avoid record keeping and provide incomplete information.
  

Bribery

In everyday operations, you may be asked to accept or give a bribe in order to get some business operations done. Under all the circumstances, don’t. Baianat is a company that enjoys a prestigues reputation that is built over its authenticity and violating the bribery laws can cause severe damages to our company. Regardless of the country laws or traditions, payment of a bribe is prohibited for us. Stick to the anti-bribery and anti- corruption laws and never promise, accept or pay anything of value to influence the judgment or actions of others. Bribe can take many forms, like a gift, a prestigious job offer, a trip or a charitable contribution. All these can be a bribe if offered in exchange for a special treatment. Before giving a present to any government officials, make sure that you comply with our necessary procedures. If the offer is permitted, keep the recordings updated with the incurred expenses.

Facilitations for speeding up government routine are also forbidden and should not be paid regardless of the customs of the country or the amount paid.

What we expect

• We expect that everyone inside Baiant will comply by our finance and expenses policies.
  
• Spend the company money wisely and accept only offers that are worthy for its cost.
  
• Help us keep our legal and financial records accurate and complete.